United States register
Your organisation runs on more systems than anyone is watching.
12 of them are in our register. Each one has its own login, its own inbox, and its own idea of what you owe it — and none of them knows the others exist.
Three things go wrong, and all three are unforced
Nobody knows who holds the login
Somebody registered it years ago. They have left. The recovery number is theirs. Nobody noticed until it mattered.
Nobody reads the inbox
A notice sits unread for ninety days and the first anyone hears of it is a penalty — or, at the far end, a strike-off.
Nothing connects to the proof
What a portal is waiting for and the document that would satisfy it live in different places, held by different people.
What PortalHQ does
Keeps the register. What exists, who holds it and in what capacity, when it was last opened and by whom, what came out of it, and what it is waiting for. When somebody leaves, you get a list rather than a search.
What it deliberately does not do
It does not log into these systems for you and it does not scrape them — no such arrangement exists with their operators, and pretending otherwise would be both fragile and dishonest. Portal watch is a scheduled check-in plus intake of the notification emails they already send. And it registers who holds access, not passwords.
Hard to recover
Losing one of these is not a fine. It is weeks.
Marked critical because recovery is slow, bureaucratic, or depends on a phone number or certificate that may have left with someone. These are the ones a handover has to catch.
Bank portal
Your bank
Accounts, mandates, signatories, and the certificates other filings depend on.
IRS online account
Internal Revenue Service
Federal tax account, transcripts, balances and notices.
EFTPS
US Department of the Treasury
Federal tax deposits, including payroll.
Secretary of State
State of formation
Entity standing, annual reports and franchise obligations.
Registered agent
Your registered agent
Where service of process and state correspondence actually arrives.
myUSCIS
US Citizenship and Immigration Services
Case status, evidence requests and approvals.
The register
Grouped by the work it belongs to.
Cross-border
| Portal | What it is for | Check | Opens with |
|---|---|---|---|
| Bank portalYour bankcritical | Accounts, mandates, signatories, and the certificates other filings depend on.Watch for: Signatory list out of date after a change · Mandate expiry · KYC refresh demanded | Monthlyflagged after 30demails you | One-time code to a registered phone |
| IRS online accountInternal Revenue Servicecritical | Federal tax account, transcripts, balances and notices.Watch for: CP-series notices · Balance due · Identity verification required | Monthlyflagged after 30d | Username & password |
| FinCEN beneficial ownershipFinancial Crimes Enforcement Network | Who ultimately owns and controls the company. Who must report has narrowed since the regime began — confirm with the firm whether this entity is in scope before acting on it.Watch for: Whether this entity is in scope at all · Ownership change triggering an update | When something is running | Username & password |
Tax
| Portal | What it is for | Check | Opens with |
|---|---|---|---|
| EFTPSUS Department of the Treasurycritical | Federal tax deposits, including payroll.Watch for: Deposit schedule change · Enrolment PIN lost with a departing employee | Monthlyflagged after 30demails you | Username & password |
| State tax portalState department of revenue | State income, sales and use tax registration and filings.Watch for: Nexus threshold crossed in a new state · Notice of assessment | Monthlyflagged after 30demails you | Username & password |
Corporate compliance
| Portal | What it is for | Check | Opens with |
|---|---|---|---|
| Secretary of StateState of formationcritical | Entity standing, annual reports and franchise obligations.Watch for: Annual report due · Franchise tax due · Administrative dissolution warning | Quarterlyflagged after 91demails you | Username & password |
| Registered agentYour registered agentcritical | Where service of process and state correspondence actually arrives.Watch for: Service of process received · Agent fee unpaid and resignation pending | Monthlyflagged after 30demails you | Username & password |
| SEC EDGARSecurities and Exchange Commission | Filings where the company or its investors have reporting duties.Watch for: Filer credentials expiring · Form D anniversary | Quarterlyflagged after 91d | Machine credential |
Immigration & mobility
| Portal | What it is for | Check | Opens with |
|---|---|---|---|
| myUSCISUS Citizenship and Immigration Servicescritical | Case status, evidence requests and approvals.Watch for: Request for evidence with a hard reply date · Status expiry · Biometrics appointment | Weeklyflagged after 7demails you | Username & password |
Intellectual property
| Portal | What it is for | Check | Opens with |
|---|---|---|---|
| USPTOUS Patent and Trademark Office | Trademark and patent applications, office actions and maintenance.Watch for: Office action issued · Declaration of use window · Maintenance fee due | Fortnightlyflagged after 14demails you | Username & password |
This register is authored, not scraped, and it grows. If a system you depend on is missing, tell us and we will add it.
Start with the one nobody can log into.
Every organisation has one. Finding it is usually the moment this becomes worth doing.
Get started